SURIS — Safety Unit Reporting & Information System

SURIS

Safety Unit Reporting & Information System

System active · Scotland / UK

CLIENT & DOCUMENT SETUP

Client / business name *

Activity or task *

Location

Staff / crew

Assessor name

Document reference

Reviewed by

Authorised by

Review date

Version

Emergency information (first aider, location)

Specific hazards or additional context (optional)

⚙

Client branding applied automatically

Logo, colour and disclaimer are taken from .

DOCUMENT STATUS & DISCLAIMER

🔒

SafetyUnit internal access only

This module is restricted to authorised SafetyUnit personnel. Enter your PIN to continue.

Incorrect PIN. This module is restricted to SafetyUnit use only.

INTERNAL USE ONLY — SAFETYUNIT / ROSS MACDONALD — NOT FOR DISCLOSURE OR DISTRIBUTION

INCIDENT FACTS & TIMELINE

Date of incident

Time of incident

Location / site

Business / client name

Description of what happened (factual account only)

Activity at time of incident

Environmental conditions

INJURED / INVOLVED PERSONS

PERSON 1

Full name

Role / job title

Age

Employment status

Nature of injury / involvement

Treatment received

WITNESS ACCOUNTS

Record each witness account separately in the witness's own words where possible.

IMMEDIATE ACTIONS TAKEN

Actions taken at scene

Who took action

Time of action

CONTRIBUTING FACTORS

Select all that may have contributed. Professional judgement required to confirm.

Inadequate training / instruction

Failure to follow SSOW

Inadequate supervision

Equipment defect / failure

PPE not available / not worn

Environmental / weather

Poor housekeeping

Fatigue / health factors

Communication failure

RA inadequate / not followed

Time / production pressure

Unfamiliar task / environment

Management system failure

Human error (unintentional)

Additional contributing factors

WHY-WHY-WHY ROOT CAUSE ANALYSIS

Starting from the direct cause, ask why at each level. SURIS will not make causation findings — this is a structured prompt tool only.

Direct cause — what directly caused the incident?

EVIDENCE & PHOTOGRAPHS

Attach evidence photos

Physical evidence noted

RECOMMENDATIONS & ACTIONS ARISING

Recommendations require professional review before issue.

RECOMMENDATION 1

Recommendation

Priority

Responsible person

Target date

RIDDOR NOTIFICATION CHECK

Work through these questions to determine if RIDDOR reporting may be required. Confirm with a qualified professional.

Was this a work-related incident?

Did it result in a fatality?

Did it result in a specified or serious injury (fracture, amputation, loss of consciousness, hospitalisation over 24hrs)?

Did it result in over-7-day incapacitation from normal work?

Did it involve a dangerous occurrence (near miss with major potential)?

Did it involve a member of the public taken to hospital?

INTERNAL USE ONLY — NOT FOR DISCLOSURE — SAFETYUNIT / ROSS MACDONALD CONSULTANCY LTD

Client setup

          Enter your client's details once here. These will be applied automatically to every document you generate — RAMS, risk assessments, and all library documents. No need to re-enter them for each document.
        

BUSINESS DETAILS

Business / organisation name *

Address

Country

Number of employees

KEY PERSONS

Employer / most senior person *

Role / job title

Managers / supervisors responsible for H&S

Assessor / prepared by

BRANDING

Corporate colour

Client logo (appears top right on all documents)

Upload logo

Document status

✓ Saved — applied to all documents

          Client details are stored for this session. They will be pre-populated in all document forms automatically.
          SafetyUnit · 0333 335 6730 · thesafetyunit.co.uk
        

⚙

Client branding applied automatically

Business name, logo, colour and disclaimer are taken from . Update them there to apply here.

TIER 1 — CORE DOCUMENTS (every business)

📋

Health & Safety Policy

HSE three-part structure. Statement of intent, responsibilities, arrangements.

Self-serve

🔥

Fire Emergency Plan

Evacuation procedure, warden roles, drill record. Country-specific legislation.

Needs review

✅

New Starter Induction

7-section checklist covering procedures, equipment, conduct and sign-off.

Self-serve

⚠️

Accident / Near Miss Report

Incident details, RIDDOR assessment, investigation and actions log.

Self-serve

🗣️

Toolbox Talk Record

Safety briefing record with 12-person attendee sign-off sheet.

Self-serve

🔐

Permit to Work

Authorisation for high-risk work. Hazard identification, precautions, close-out.

Needs review

⚗️

COSHH Assessment

Hierarchy of controls, PPE requirements, health surveillance. COSHH Regs 2002.

Needs review

👤

Lone Working Procedure

Check-in arrangements, prohibited activities, emergency procedures.

Self-serve

FILM & HETV PRODUCTION — CORE DOCUMENTS

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Unit Safety Plan

Production-wide safety policy, key contacts, fatigue rules, first aid, specialist activities log.

Self-serve

📍

Location Recce Assessment

Access, emergency services, utilities, structural hazards, public interaction, welfare, sign-off.

Needs review

FILM & HETV — SPECIALIST HAZARD DOCUMENTS

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Production Risk Assessment (PRA)

Full PRA — scene-by-scene hazard ID, controls, PSS sign-off. PACT/BECTU framework.

Coming soon

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Stunt Risk Assessment

SRA per sequence. BECTU stunt coordinator sign-off. Category A/B/C classification.

Coming soon

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Hot Works / Pyrotechnics Permit

SFX supervisor sign-off, fire watch, post-work check. Explosives Regulations 2014.

Coming soon

🔫

Firearms & Weapons on Set

RFD/armourer requirements, police notification, safe handling protocol, no live ammunition.

Coming soon

🚁

Drone / UAV Operations Permit

CAA PDRA-01 framework. GVC operator. Exclusion zones. Emergency procedures.

Coming soon

👧

Child Performer Safety Plan

Performance licence, chaperone requirements, restricted hours, welfare officer. Children Act 1963.

Coming soon

👥

Crowd & Supporting Artistes Plan

Crowd safety management for 50+ SA or complex background action sequences.

Coming soon

🌊

Underwater / Aquatic Work Plan

Diving supervisor, standby diver, HSE ACOP L105. Water hazard assessment.

Coming soon

⚡

Electrical Safety on Set

Generator use, temporary installations, practical effects. BS 7671 / IET guidance.

Coming soon

🏗️

Working at Height — Production

Rigs, lighting platforms, camera towers, rooftop work. WAH 2005 compliant plan.

Coming soon

🐾

Animals on Set

Animal handler requirements, welfare assessment, public/cast interface risk assessment.

Coming soon

🧠

Duty of Care — Contributors

Vulnerable contributors, distressing content, psychological safety plan. HETV/factual.

Coming soon

COMING SOON

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Fire Risk Assessment

Full FRA requiring professional review.

Coming soon

💧

Legionella Risk Assessment

L8 ACOP. Written scheme of control.

Coming soon

🖥️

DSE Assessment

Display screen equipment workstation assessment.

Coming soon

🏋️

Manual Handling Assessment

Manual Handling Operations Regulations 1992.

Coming soon

🧠

Stress Risk Assessment

HSE Management Standards approach.

Coming soon

🏗️

Asbestos Management Plan

CAR 2012. Duty to manage.

Coming soon

SURIS document library · SafetyUnit · thesafetyunit.co.uk · 0333 335 6730 · All documents require review before operational use

Describe the activity

Business / site name

Activity or task

Location

Assessor name

Additional context (optional)

SURIS BOUNDARY PROTOCOL

SURIS provides safety information and awareness only. It does not make risk judgements, compliance determinations, incident investigation findings, fitness-to-work decisions, or any recommendation requiring human professional judgement. Where a question reaches that boundary, SURIS stops and directs you to SafetyUnit for qualified consultant advice.

What SURIS is

SURIS is an AI-powered information platform developed by SafetyUnit. It provides plain-language safety guidance, awareness information, and document templates grounded in Scottish and UK law across ten sectors: construction, hospitality, retail, care, marine/water, hair/nails/beauty, fitness/leisure, cleaning/facilities, catering/food production, and ISO governance.

What SURIS is not

SURIS is not a qualified safety consultant and does not provide professional advice. No output should be relied upon as formal advice or used operationally without review by a qualified consultant.

Risk ratings

SURIS uses a 5×5 matrix (likelihood × severity = score 1–25). Green 1–6 (tolerable). Amber 7–14 (requires active management). Red 15–25 (immediate action required). All ratings are user-confirmed and must be reviewed by a qualified safety professional.

SafetyUnit — definitive consultant advice

SafetyUnit is a specialist safety, compliance and operational assurance consultancy operating across Scotland and the UK. Services: H&S consultancy, ISO 9001/27001/45001, marine safety, security governance, insider risk.
T: 0333 335 6730 · thesafetyunit.co.uk
SafetyUnit is a trading name of SafetyUnit Consultant Consultancy Ltd · Registered Scotland SC848204